If you have captioned your figures, tables, and equations using Word’s captioning feature (see the Captions tab in the left-side navigation of this Guide), you can have Word generate your lists for you automatically.
Repeat these steps to insert other lists into your document (Rackham requires separate lists for tables, figures, and any other label you’ve used). A List of Appendices is handled differently - see the Appendices section of this Guide for more information.
There are two ways to combine Figures AND Supplemental Figures in your List of Figures -- the easy way, and the complicated way. It comes down to how you want the list to be laid out. This goes for Tables and Supplemental Tables, too, of course.
The Easy Way
Use the Insert Caption tool to apply a Figure caption (just like you've been doing with your regular Figures) to each of your Supplemental Figures. Once you've got the caption in place, then just type the word "Supplemental" before "Figure X". When you update it, the List of Figures will pull in "Supplemental Figure X" into the List. The drawback is that the numbering for those Supplemental Figures will follow the numbering for your regular Figures, so you'll have:
Figure 1.1
Figure 1.2
Supplemental Figure 1.3
Figure 1.4
If you'd prefer the first Supplemental Figure to be numbered independently of the Figure numbering ("Supplemental Figure 1.1"), then things get a bit more complicated. We cover how to integrate figures and supplemental figures into one List of Figures in the section below.
Several of my chapters have supplemental figures at the end that I would like to include in the List of Figures at the beginning of my thesis. Do you know how to include all captions labeled either "Supplemental Figure" or "Figure" in the same List of Figures, using Word styles? I know how to create a label for each type of figure, but not how to integrate those two different labels into one List, based on order of appearance in my dissertation. Right now, I have to create two Lists: Figures go in the first, and Supplemental Figures go in the second. I want to set it up so that Figure 1 is followed by Supplemental Figure 1, which is followed by Figure 2, all in the same List. Any help would be greatly appreciated!
Our response:
The problem you're running into is that a "List of..." can only have captions representing one caption label. We can have separate labels for "Figures" and "Supplemental Figures", but as you've found, you then have to have each of those two lists in your List of Figures, placed one after the other:
Figure 1.1 . . . . . . . . . . . . . . . . . . . 23
Figure 1.2 . . . . . . . . . . . . . . . . . . . 24
Figure 2.1 . . . . . . . . . . . . . . . . . . . 46
Figure 2.2 . . . . . . . . . . . . . . . . . . . 48
Supplemental Figure 1.1 . . . . . . . . . . . . 28
Supplemental Figure 1.2 . . . . . . . . . . . . 29
Supplemental Figure 2.1 . . . . . . . . . . . . 51
Supplemental Figure 2.2 . . . . . . . . . . . . 52
To the reader, it wouldn't necessarily be apparent they are two lists, but looking at the page numbers you'll notice that they aren't in page order, as Rackham requires.
If you don't mind the Supplemental Figure numbers NOT starting over at 1, like this:
Figure 1.1 . . . . . . . . . . . . . . . . . . . 23
Figure 1.2 . . . . . . . . . . . . . . . . . . . 24
Supplemental Figure 1.3 . . . . . . . . . . . . 28
Supplemental Figure 1.4 . . . . . . . . . . . . 29
Figure 2.1 . . . . . . . . . . . . . . . . . . . 46
Figure 2.2 . . . . . . . . . . . . . . . . . . . 48
Supplemental Figure 2.3 . . . . . . . . . . . . 51
Supplemental Figure 2.4 . . . . . . . . . . . . 52
then you can continue to use the Figure caption label for all of them, then manually type the word "Supplemental" before the word "Figure" in the caption itself. Update your List of Figures, and it will pull in the extra word you added, as above.
The real, but imperfect, solution:
But if you really want to have those supplemental figures interspersed among the other figures in your List of Figures and using their own numbering scheme, there's a way. The solution is tricky, it's a bit of a hack, and may be more trouble than it's worth...but you'll be the best judge of that.
The trick is to go ahead and create the two caption labels, and then we'll create one List that pulls in ALL captions -- which means this List will initially be cluttered with all your Table, Figure, Supplemental Figure, etc... captions -- a messy thing, but we did mention this solution was imperfect, but it gets the job done. Then – most importantly – we'll delete the lines that include captions for things we don't want in that particular List.
Start off by deleting any existing List of Figures you already have. Then:
1. Place your cursor where you want your integrated list of figures to be.
2. In the References tab, click Insert Table of Figures
3. In the window that appears, click Options...
4. Check the box to build the table of figures using Style: Caption, then click OK
5. Click OK to close the Table of Figures window.
That will create one list that includes ALL of your captions -- tables, figures, equations, supplemental figures -- everything. You now need to delete the things that shouldn't be there. A helpful tip is to hover your cursor in the empty 1" margin just to the left of the lines you want to delete (your cursor will change to a rightward-facing arrow) and click once to select a line. Click and drag down in the margin to select multiple lines. This can make it much easier to select things to delete.
This is something you should wait to do until just before you save it as a PDF or send it to a reviewer, because anytime you update that all-in-one List of Figures field, it'll pull EVERYTHING back in again...and you'll have to delete the unwanted items again.
Obviously, this is a hack and could be a big job if there are a lot of captions to find and delete. There may be a more elegant way to do it, but we haven't found anything better yet, unfortunately. Perhaps you could create a brand new caption style, apply it to all your Figure and Supplemental Figure captions, and use this same trick to "Build table of figures from:" that new style -- but we haven't dug into that yet. Still pretty "hacky", but perhaps worth exploring if you're feeling adventurous.
We don't claim to know everything, so if you come across a simpler solution please let us know with an email to scholarspace@umich.edu.