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Microsoft Word for Dissertations

Describes many of the special features of Microsoft Word you can use to make formatting your dissertation easier. While it's focused on dissertations, this information is useful for any long document.

Page Contents

Learn about working with landscape pages:

  • Creating a Landscape Section
  • Disconnecting the Landscape Section
  • Adding Page Numbers to the Landscape Pages

Working with Landscape Pages

When you change the orientation of a section of page to landscape, the header and footer of that section do not change orientation.  Instead, the header and footer are at the top and bottom of the page on your screen, but when you print, they are in the left and right margins of the page, not the top and bottom. Any page numbers in the header or footer will appear sideways on the left or right of the printed page.  These steps will help you move the page numbers to the appropriate spot and turn them on their side so they print correctly.

  • First, you will create a section of your document that's set to be landscape.
  • Then, you'll disconnect that section from the others, so you can ensure the page number shows up in the right place.
  • Finally, you'll add the page numbers

Create a Landscape Section

  1. Click on the last line of the page before the page you want to have landscape orientation.
  2. In the Layout tab, click on Breaks and select Next Page under the Section Breaks section.
  3. This will create a new page and a section break.  If you need to, use the Delete key, not the Backspace key (sometimes called the backwards delete key), on the keyboard to bring the next page’s content back up to the page you are currently on.
  4. Click on the last line of the last page that you want to have landscape orientation (or if you don’t have content yet press Return on the keyboard a few times), and repeat steps 2 and 3.
  5. Click anywhere in section you want to have the landscape orientation.
  6. In the Layout tab, open the Orientation tool and select Landscape


Disconnect the Landscape Section

  1. Click somewhere in the first page of the section with landscape pages. In the Insert tab, in the Header & Footer Group, open the Header but and select Edit Header.
  2. In the Header & Footer Tools Design tab, in the Navigation Group, unlink this section’s Header from previous sections’ headers by clicking the highlighted Link to Previous icon.
  3. Click on the Go to Footer icon and repeat step 3.
  4. Scroll down to the first portrait page following your landscape section and repeat steps 3 and 4 for this section.

You have now disconnected the headers and footers in the sections prior to and following the landscape section of pages.  This will prevent any changes you make to the page numbers on the landscape pages from affecting the numbering on other pages.



Add Page Numbers to the Landscape Page(s)

Rackham no longer requires dissertations to be prepped for printing. However, some departments still do. If your department requires you to prepare your dissertation for printing, you will have to alter the placement of the page numbers on your landscape pages.

  1. Delete the page numbers from the footer of the landscape section.
  2. In the Insert tab, in the Header & Footer Group, click on the arrow next to the Page Number icon, choose Page Margin, and then in the Plain Number section, choose Large, left (unfortunately, they don’t seem to have just a plain left option).
  3. A large number will now appear in the left margin, and should be correctly centered.
  4. Highlight the number, go to the Home Ribbon, and apply the Footer style so it matches all of your other footer.
    • Go to the Styles Group, click on the More icon () and then Apply Styles
    • Type in “Footer” in the Style Name: box, and then click Apply.
  5. In the Drawing Tools Format Ribbon, in the Text Group, click on Text Direction icon until the number is rotated in the right orientation.

  6.  If you are using Word 2013, choose Rotate all text 90° and you should be set.