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Data Management Plans (ENG)

This guide will provide guidance & resources for researchers in the College of Engineering who are writing a Data Management Plan.

National Science Foundation - DMP Requirement

National Science Foundation

Investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections and other supporting materials created or gathered in the course of work under NSF grants. Grantees are expected to encourage and facilitate such sharing. See Award & Administration Guide (AAG) Chapter VI.D.4.

Proposals submitted or due on or after January 18, 2011, must include a supplementary document of no more than two pages labeled “Data Management Plan”. This supplementary document should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results. See Grant Proposal Guide (GPG) Chapter II.C.2.j for full policy implementation.

This resource is intended to be used for preparing College of Engineering ENG proposals. Requirements are based on NSF ENG Documentation.

For guidelines from other NSF directorates relevant to Engineering, please see:

Directorate for Biological Sciences (BIO)
Directorate for Computer & Information Science & Engineering (CISE)
Directorate for Geosciences:
-Division of Atmospheric & Geospace Sciences (GEO/AGS)
-Division of Earth Sciences (GEO/EAR)
-Division of Ocean Science (GEO/OCE)
Directorate for Mathematical & Physical Sciences (MPS)
-Division of Chemistry (MPS/CHE)
-Division of Materials Research (MPS/DMR)
-Division of Mathematical Sciences (MPS/DMS)
-Division of Physics (MPS/PHY)

Department of Energy - DMP Requirement

To integrate data management planning into the overall research plan, the DMP requirements will apply to all Office of Science research solicitations and invitations for new, renewal, and some supplemental funding issued on or after October 1, 2014. 

For DoE DMP guidelines, please see: http://science.energy.gov/funding-opportunities/digital-data-management/

Department of Defense - DMP Requirement

A supplementary “Data Management Plan” document will become an integral part of all contract or grant proposal packages. This supplement will describe how the proposal will conform to forthcoming DoD policy on the dissemination and sharing of research results. Planned effective date of this requirement is Fall 2016.

For more information on DoD DMP requirements, please see: http://www.dtic.mil/dtic/pdf/dod_public_access_plan_feb2015.pdf​

NASA - DMP Requirement

"All proposals or project plans submitted to NASA for scientific research funding will be required to include a Data Management Plan (DMP) that describes whether and how data generated through the course of the proposed research will be shared and preserved (including timeframe), or explains why data sharing and/or preservation are not possible or scientifically appropriate."

For more information on NASA's DMP requirements, please see: http://www.nasa.gov/open/researchaccess/data-mgmt

National Institutes of Health - DMP Requirement

"The NIH policy on data sharing applies: 

  • To the sharing of final research data for research purposes.
  • To basic research, clinical studies, surveys, and other types of research supported by NIH. It applies to research that involves human subjects and laboratory research that does not involve human subjects. It is especially important to share unique data that cannot be readily replicated. 
  • To applicants seeking $500,000 or more in direct costs in any year of the proposed project period through grants, cooperative agreements, or contracts.
  • To research applications submitted beginning October 1, 2003."

"In NIH's view, all data should be considered for data sharing. Data should be made as widely and freely available as possible while safeguarding the privacy of participants, and protecting confidential and proprietary data."

For more information on NIH's DMP requirements, please see: http://www.grants.nih.gov/grants/policy/data_sharing/data_sharing_guidance.htm

Department of Transportation

"All DOT intramural researchers and extramural research awardees will be required to develop a Data Management Plan that will identify whether and how they will provide for the long-term preservation of, and access to, Digital Data Sets associated with their research activities. Data Management Plans will:

  • Describe the data that will be gathered in the course of the research project, including whether the data should be preserved for long-term access;
  • Outline the standards and machine-readable formats that will be used in the course of the research project;
  • Discuss the access policies that will apply to the data, so as to protect against the disclosure of identities, confidential business information, national security information, etc. and whether public use files may be generated from the data;
  • Discuss policies for re-use, re-distribution and derivative projects;
  • ​Outline plans for archiving and preservation, specifying where research data will be deposited, and specify that data will be deposited at the time of initial publication of any related peer reviewed journal article.

Specifically, to ensure that the claims presented in peer-reviewed scholarly publications are verifiable and reproducible, Data Management Plans will include explicit requirements for depositing machine-readable data in public repositories, where appropriate and available."

For more information, on DOT's DMP requirements see: https://www.transportation.gov/mission/open/official-dot-public-access-plan-v11

Funding Agencies - Data Management Plan Requirements

Read below for more information about current federal funding agencies' data management plan requirements. Agencies related to engineering that are currently requiring a DMP are: