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Library Research Guides

Microsoft PowerPoint 2010 and 2013

This guide covers the basic tools in PowerPoint 2010 and 2013 and offers some information about designing good PowerPoint slides.

Changing the Formatting of All Slides with the Master Slide

Overview

To make changes to the format of all your slides at once, using the Slide Master is probably the best idea. The Master is what controls how your slides will look: what fonts, colors, bullets, etc. that will be used on each slide.

Within the Master View, any of the formatting for your presentation can be changed at once and then applied to all slides immediately; for example, you can change the font of the title or text, the type of bullets used, add an image to the background, add an image to every slide, etc. and once you close the master, this format will be in affect on all slides – including the ones you later add. To enact these changes, you should: make sure you are on the Main Slide Master (the one at the very top in the left column), then highlight the Click to edit Master title style text, click on the Home Ribbon and choose a font, size, and color from the Font Group, then click on the Slide Master Ribbon (to the left of the Home Ribbon) to return to the Slide Master View. If you are finished, click the Close Master View icon at the right end of the Slide Master Ribbon.

How to

To access the Master Slide, go to the View Ribbon, and then click on the Slide Master icon in the Master Views Group.

Note that in Office 2010, when you enter the Master View, you land on the layout of the slide you were on (in the example below, the Title Slide layout). The problem with this is that any changes you make will only affect slides that use that layout; if you want to change the title font on all slides – regardless of the layout used – you need to click on the big slide that is at the very top of the list. Then your changes will affect all slides.

Master slide example 1: Changing bullets

  1. Make sure you are on the Main Slide Master (the one at the very top in the left column).
  2. Put your cursor anywhere in the Click to edit Master text style text.
  3. Right-click and choose Bullets (or Numbering) from the shortcut menu. If you like one of those options, choose it; if not, click on the Bullets and Numbering… button at the bottom.
  4. In the Bullets and Numbering dialog box, click on the Customize button to bring up the Symbol dialog box. Depending on what font is already being used, you may have to choose something else from the Font: pulldown menu such as Wingdings or Webdings.
  5. Once you’ve chosen the desired font, click on the image you want as your bullet and click OK.
  6. Back in the main Bullets and Numbering dialog box, choose a different color if you want from the Color pulldown, and change the Size: if desired.
  7. Click OK to exit the dialog box and return to the Master Slide.

If you want to change one of the other bullets, repeat the above steps.

When you are all finished, click the Close Master View icon at the right end of the Slide Master Ribbon.

Master slide example 2: Changing the shape of the title text box

  1. Make sure you are on the Main Slide Master (the one at the very top in the left column).
  2. Click on the edge of the Title text box, then go to the Drawing Tools Format Ribbon.
  3. Click on the Edit Shape button, then choose Change Shape, and pick the style you would like.
  4. Add color to the text box by clicking on the arrow next to the Shape Fill icon.
  5. Add color to the line around the box by clicking on the arrow next to the Shape Outline icon.
  6. When you are all finished, click the Close Master View icon at the right end of the Slide Master Ribbon.