An important thing to remember when dealing with appendices is the fact that the start of the Appendices must be included in the Table on Contents while each individual appendix cannot be included. Therefore we can create a new style for the general label of Appendices.
To create a new style for the Appendices heading:
- In the Home ribbon, expand the list of styles with the More button on the bottom right-hand corner of the box containing the style options. (This is not the same as expanding the Style group!)
- With the Appendices heading selected, choose Save Selection as a New Quick Style (or Create a Style in Word 2013).
- Give it the name Appendix Heading and click Modify.
- In the Style based on dropdown menu, choose Heading 1.
To make sure it appears in the Table of Contents, it needs to be given the proper priority. If you’ve based your style on Heading 1, it should already show up in the table of contents when you refresh it. If it doesn’t, follow these instructions.
- In the References ribbon, choose Table of Contents, then choose Custom Table of Contents (or Insert Table of Contents in Word 2010).
- Click on the Options button.
- Your Appendix Heading style should show up in the Available Styles list. Assign it to TOC level 1. As soon as you put the number in, a checkmark should appear next to the style.
That solves our issue with the general label of Appendices appearing the table of contents, but now we need to create a style so that we are able to generate a list of the individual appendices.
- Follow the above steps to create a new style, but this time, give it a title of Appendix Subheadings. Again adjust the font, size, spacing, etc. accordingly.
- Make sure this new style is based on Normal
- Apply this style to each of your individual Appendix Names.
Now we just need to generate a list based on this style.
- Put your cursor where you want the list of Appendices to appear
- Go to the References Ribbon, click to expand the Table of Contents menu, and select Insert Table of Contents.
- Under the Table of Contents tab select Options.
- Delete all other priorities leaving only Appendix Subheadings with a priority of 1.
Click Ok and when Word asks “would you like to replace the selected table of contents” select No. This way, you have your main table of contents, and now a second table that just has the appendices listed in them.