This guide will help you use Microsoft Word for your dissertation. Topics include: formatting page numbers, using chapter templates, footnotes, images, and figures. Some screenshots may come from a previous version of Word, but remain relevant.
This page will inform you about page numbers, including:
Adding page numbers general information
Using sections to control page numbering
Breaking the connection between sections
Adding the page numbers
Editing the Header and Footer
In Word 2010, you can edit the headers and footers by double clicking in the space in which they appear on the document.
Note: In Word 2013, you can no longer double click on the header or footer to edit them. Instead, right click on the header or footer and choose Edit Footer (or header) to get into editing mode.
When you are finished editing, you can get back to the normal document by hitting the Close Header and Footer button in the Header Design Ribbon.
Adding Page Numbers
Microsoft Word provides you with the option of selecting a numbering style (e.g. “Roman Numeral”, “Arabic”) and gives you the option of selecting the “starting at” number. You can set the page numbers for your entire document, or if you need more control, you can do it section-by-section as well.
If you want continuous pagination that is all in the same format, go to the Insert Ribbon, and in the Header & Footer Group, click on the Page Number icon. Choose the appropriate placement of the number and a style.
If you are writing a Rackham dissertation, you have more complicated pagination. For example, Rackham’s guidelines require that the page numbers begin on the third or fourth page of your document (depending on if you include a graphical frontispiece) and the page number on that page should be Roman numeral “ii”. Page numbering should continue on in roman numerals until the first page of Chapter 1 is reached. At that point, the numbering should restart in Arabic (“1, 2, 3…”).
To accomplish this, we are going to divide the document into different “sections”, break them apart (so they can have different page number formatting), and then add the page numbers.
View this video and or see the written sections below on how to achieve this.
Step 1: Using Sections to Control Page Numbering
Using Sections to Control Page Numbering
The following instructions demonstrate numbering a dissertation document according to Rackham’s guidelines. These steps assume you are including a title page, a copyright page, dedication and acknowledgements and other front matter, and then the body of your dissertation.
Put your cursor before the first letter of “Dedication” or whatever is the first thing that comes after your copyright page.
On the Page Layout Ribbon, in the Page SetupGroup, click on the arrow next to the Breaks icon () and select Next Page under the Section Breaks section.
If you turn on the paragraph markers, you should now see a section break on the previous page.
Put your cursor before the first letter of your first chapter and repeat steps 2 and 3.
You have just separated your dissertation into sections. If you want to see what section you are working in, a the left end of Status Bar (at the bottom of your Word document), Word tells you what page you are on, how many words are in your document, which section you are in, and so on.
If you don’t see the section information, right-click on the Status Bar, and select Section in the menu that appears.
Step 2: Breaking the Connection Between Sections
Breaking the Connection Between Sections
By default, the headers and footers of each section are connected to those of the sections before and after it. Therefore, if you want different page number styles to vary from one section to the next (such as Roman or Arabic), you’ll need to break the connection between the sections. Particularly with landscaped pages, it is often helpful to break the connection in the header as well as in the footer.
Put your cursor on the first page that needs the Roman numeral.
On the Insert Ribbon, in the Header & Footer Group, click on the arrow under the Footer icon and select Edit Footer.
You should now be in the footer of that page; in theHeader & Footer Tools Design Ribbon, in the Navigation Group, unlink this section’s footer from previous sections’ footer by clicking the highlighted Link to Previousicon.
Put your cursor in the header area, and again click the highlighted Link to Previousicon.
Scroll down to the first page of the body of your dissertation (the chapters), make sure your cursor is in the footer, and click the highlighted Link to Previousicon again.
Repeat for the header area.
You have now successfully unlinked footers of these sections. Any page numbers you put in the body of your document will not affect the page numbering of your front matter, and vice versa.
Step 3: Adding the Page Numbers
Adding the Page Numbers
Scroll up to the section that contains your front matter and click in the footer of any page (don’t do anything for your title page and other pages that don’t require a page number).
On the Insert Ribbon, in the Header & Footer Group, click on the arrow next to the Page Numbericon and select the positioning you’d like. Generally, Bottom of the Page is the choice, and either Plain Number 2 (centered) or Plain Number 3 (right aligned).
To change to Roman Numerals, on the Insert Ribbon, in the Header & Footer Group, click on the arrow next to the Page Numbericon and select Format Page Numbers… to set the “start at” number and the style of numbering.
Scroll down to the first page of the next section (where your chapters start) and click in the footer.
Repeat steps 2 and 3 to set the page numbers for this section. We have noticed in Office 2010 that sometimes when you insert the page number in the chapters’ sections it automatically turns to Arabic. If that is the case, then you just need to follow step 3 to make it start at 1.