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Library Research Guides

Microsoft Word for Dissertations

This guide will help you use Microsoft Word for your dissertation. Topics include: formatting page numbers, using chapter templates, footnotes, images, and figures. Some screenshots may come from a previous version of Word, but remain relevant.

Guide Contents

Word for Dissertation Content and Resources

  • Introduction
  • Getting Help
  • Changes in 2010
  • Tips
  • Video Contents

Insertions

  • Inserting Footnotes and Endnotes
  • Using Images, Charts and Other Non-Text Objects
  • Inserting Captions
  • Using Cross-references

Working with Styles

  • Applying and Choosing a Style
  • Modifying Styles
  • Modifying Heading 1 Example
  • Setting Margins
    • Setting a Two-Inch Margin Using Styles

Automatic Numbering

  • Customizing Your Numbers
  • Outline Numbering in Appendices

Creating and Using Templates

Combining Chapters

Finalizing Dissertation Without Styles

Adding Page Numbers

  • Adding page numbers general information
  • Using sections to control page numbering
  • Breaking the connection between sections
  • Adding the page numbers

Landscape Pages

  • Creating a Landscape Section
  • Disconnecting the Landscape Section
  • Adding Page Numbers to the Landscape Pages

Automatic Table of Contents and Lists

  • Create an Automatic Table of Contents
  • Create Automatic Lists of Figures, Tables and Equations
  • Appendices

Commenting and Reviewing

  • Using Tracked Changes
  • Merging Comments and Changes into One Document
  • Accepting and Rejecting Changes

Introduction to Word for Dissertation

To meet Rackham’s Dissertation Formatting Guidelines – as well as any set by your school or department – you will need to modify the default, standard Word document.  

This online guide is intended to show you how to use the tools to make the necessary modifications.  While we do use some of the requirements from Rackham’s formatting guidelines to demonstrate the tools, you must verify the formatting requirements with the appropriate office.

Tips

  • Share your file(s) with your advisors using Tracked Changes (Commenting and Reviewing).
  • Be sure to toggle the visibility of non-printing characters , so you can see how your document is being formatted, and you can better avoid accidentally deleting section and page breaks. Deleting these can affect Style formatting, page numbering, and other aspects of your document.
  • If you use EndNote to manage your citations and create your bibliography, use only one EndNote library for your entire dissertation (see http://guides.lib.umich.edu/x3).
  • Use styles to control the formatting of your dissertation and create a template to use for all of your chapters. The bulk of this document revolves around the use of styles.
    • Set the margins including the two-inch margin for chapters titles (Setting Margins).
    • Define styles for Headings 1-3, Normal, Captions, and Quotes – these are most common; you may need others (Working with Styles).
    • If headings need to be numbered (for example, 1.1, 1.2, 2.1, etc.), define a multi-level list (Automatic Numbering).
    • If captions need to include the chapter number, define a multi-level list (Automatic Numbering).

Word Handouts & Dissertation Templates

These documents provide information that will help you use Microsoft Word effectively for your dissertation. Topics include: formatting page numbers, using chapter templates, footnotes, images, and figures. Topics such as special pagination for the front matter or landscape pages and combining documents are also included.

Help with Word 2010

Students, staff and faculty can get dissertation formatting assistance at Scholarspace:

 Located on the second floor of the Hatcher Graduate Library. Call ahead (647-7406) or e-mail scholarspace@umich.edu to make an appointment. 

Word 2010 Handout

Here is the full-length handout, which is used in the workshop.