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Library Research Guides


RefWorks is a web-based bibliographic management service that allows users to create personal citation databases, import references from online databases or text files, access your account online from any computer, and automatically format bibliographies.

Editing reference fields

You can edit any citation by clicking the Edit button for that citation, which is the icon with the pencil and paper. 



to edit



Once you are in the Edit Reference window, make any changes you want, and then click the Save Reference button at the bottom.

edit references


To search for duplicates in your RefWorks account, go to the View menu-->Duplicates.  If you have duplicates it will display them together.  Review the references and delete the ones you don't need.  Be careful when deleting duplicates, some references may be more complete than others.

Deleting references

When you delete references from your account, they are automatically moved to the Deleted References area which you get to from the View menu option.  References in the Deleted References area will be automatically and permanently deleted after 30 days.

You can restore references from the Deleted References area to your RefWorks account.  Any restored references will be returned to your account with any folder information, attachments and RefShare comments.

To Restore Deleted References:

  1. Select View, Deleted References from the toolbar.

  2. Select the references to be restored.

  3. Click the Restore icon restore.jpg.

  4. Your references are returned in their original state to their original location in your database.


These handouts can further assist you in using RefWorks

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Organizing references

One way of organizing your references is to use folders. You can have a single reference in multiple folders -- no need to duplicate the reference. You can also have sub-folders of references.  You can also have references that aren't in any folders.

RefWorks comes with two automatic folders, Last Imported and References Not In A Folder.

You can also create a folder or a subfolder by clicking on the New Folder button:

  1. Click the New Folder button.

  2. Name your folder or click the Create a subfolder link.

  3. If you are creating a subfolder, select a Parent folder from the drop-down list.

  4. Enter the name of your subfolder in the New Folder Name box.

  5. Click the Create button.

Your subfolder is displayed below the parent folder and is slightly indented.  You can expand and collapse subfolders by clicking on the triangle to the left of the parent folder name.

To add references to a folder:

  1. Select the references you want to add:

    • Click the box next to Ref ID to select a specific reference or references. These selections are not saved when you go to the next page. So be sure to add the references to a folder before moving to another page.

    • Click the Add to Folder icon addtofolder.jpg and select the folder (or subfolder) you want the references added to.

To remove a reference from a folder:


  • Open the folder (ViewView Folder<Folder Name>).

  • Select one or more references (as described above).

  • If you have a reference filed in multiple folders, the reference is only removed from the folder you are viewing.  

  • Click the Remove From Folder icon removefromfolder.jpg.